Adding your first space

Spaces live inside buildings, and every space must belong to one. You already have a building - Axiom creates one called Demo Building when your account is set up, precisely so you can get to the interesting part without stopping to define a container first.

This article applies if you enabled Space Booking during setup. If you only run sessions, skip to session providers.

Go to Facility → Building and open Demo Building. Its notes read “Sample building - rename or replace this with your own”, which is exactly what to do.

Give it the name of your actual site - the hall, the centre, the studio, the address. Everything you add later sits under it, so a meaningful name is worth thirty seconds now.

Building Name, Address Line 1, Postcode and Max Capacity are required, so fill them in before Update will save. Notes are free text for anything useful - access instructions, parking, a caretaker’s number. Max Capacity is explained in building capacity.

A building is a container, not something people book, and nobody outside your team sees its name in a booking flow. If everything you rent out is on one site, this one building is all you need. Add more if you operate from more than one address, or you want spaces grouped separately.

Go to Facility → Space. The form is labelled with whatever you chose to call spaces, so this may read “Room Name” or “Court Name” rather than “Space Name”.

Fields marked with a red *asterisk are required. You can save a space with only those filled in and come back to the rest later.

To the right of the form is Layouts assigned to this space - the seating or furniture arrangements the space can be set up in. Theatre, boardroom, cabaret, whatever you use.

It starts empty, and that’s fine. Layouts are optional, and staff pick one when they make a booking. If your spaces are only ever arranged one way, you can ignore this entirely. Setting them up is covered in layouts.

It’s optional, and it’s a default rather than a fixed price. Booking types can add a set fee on top, and a booking’s price can be adjusted when the booking is made.

Put your standard rate here if you have one, and handle the exceptions elsewhere. If your pricing is always negotiated, or driven entirely by booking type, leave it blank.

Capacity describes the space itself. It’s separate from the maximum attendees on an individual booking, which can be lower - a room that holds 40 can still take a booking capped at 12.

Add the rest of your spaces now. It’s quicker in one pass, and it means your calendar is usable immediately.

Only active spaces count towards your bill, so there’s no cost to setting up a space you won’t use until later - but do deactivate anything genuinely out of use, because active is what’s counted.

Set up your booking types - the durations, fees and colours that control how bookings behave.