Sports Clubs
Stop chasing subs by text and managing fixtures on a whiteboard. One system for your pitches, your members, your training slots, and your match day bookings — so your committee spends its time running the club, not running after paperwork.
Most grassroots clubs are run by a handful of volunteers juggling a group chat, a paper fixture list, and a treasurer who sends subs reminders from their personal phone. Axiom gives your club a proper back office — booking management, member accounts, and automated invoicing — without needing a paid administrator to keep it working.
Every pitch, court, and training lane — one shared diary
Whether you're managing a single grass pitch or a multi-surface facility with floodlit 3G and indoor courts, Axiom gives your whole committee a live, colour-coded diary view. Training sessions, fixture slots, and external hire all sit in the same system — clashes caught before they happen.
- Multi-Surface Diary
Grass pitches, 3G, courts, and changing rooms all represented in one view. Your facilities manager sees every booking across every surface without switching between systems.
- Automatic Clash Prevention
Double-bookings are blocked before they're confirmed. Training and match slots can never overlap — no manual cross-checking, no angry phone calls from managers.
- Floodlight & Resource Tracking
Attach floodlight hire, changing room allocations, or equipment to specific bookings. Costs are calculated and invoiced automatically — nothing slips through unbilled.
Set up the season once — the diary builds itself
Weekly training nights, fortnightly squad sessions, and a full fixture list — all entered once with our recurrence engine. When a date changes, one update adjusts every affected booking in the diary instantly. No more manually editing 30 sessions because training moved from Tuesday to Wednesday.
- Seasonal Recurrence
Set training sessions, junior coaching blocks, and reserve fixtures as recurring events. The full-season diary populates automatically from a single setup.
- Series Updates in One Click
When training moves nights or the first team changes their warm-up slot, update the whole series at once — not each individual session in the calendar.
- Automatic Notifications
Members and session leaders receive confirmation and reminder notifications automatically — no group-chat messages, no last-minute phone calls to check if training is on.
Stop chasing annual subs and weekly match fees by text
Every member has their own account in Axiom — contact details, membership status, booking history, and outstanding balance all in one place. Annual subs, match fees, and training levies are invoiced automatically, and payment reminders go out without your treasurer lifting a finger.
- Member Account Profiles
Full history per member: bookings made, payments received, outstanding balances, and any notes. Your secretary always has the complete picture at a glance.
- Automated Subs Invoicing
Annual membership fees and recurring match fees are invoiced automatically at the right time. No manual billing, no forgotten members, no underpaid season.
- Payment Reminders
Outstanding invoices trigger automatic chase emails. Your treasurer stops sending personal texts and starts seeing balances clear without any manual chasing.
Let other teams and clubs hire your facilities — without extra admin
Most club facilities sit empty several evenings a week. Your public booking portal lets other clubs, schools, and local groups check availability and request a slot any time — generating the facility income your club needs without any extra work from your committee.
- Public Booking Portal
A dedicated booking page for your facility — external hirers can check availability and submit a request 24/7 without calling a committee member or waiting for an email reply.
- Online Payments via Stripe
Accept card payments for court hire, pitch bookings, and facility lets. Funds settle directly to your club account — no cash collection, no outstanding balances from visiting teams.
- Club vs. External Rates
Set a member rate, a junior rate, and a full commercial hire rate separately. The correct price is applied automatically based on who is booking — fair and consistent every time.
Clean accounts for your AGM, your grant body, and your parent association
Grassroots clubs report to their county FA, their local sports partnership, and often to grant funders. Axiom keeps accurate, real-time financial records so your treasurer can produce any report instantly — no manual reconciliation, no last-minute spreadsheet panic before the AGM.
- Full Transaction Logs
Every payment, refund, and adjustment recorded in full. Your treasurer and auditors get clean, accurate data — exportable for AGM accounts, grant reports, or FA returns.
- Usage & Income Reports
Pitch utilisation, facility income trends, and membership revenue — all at the touch of a button. The data your committee needs for funding bids is always ready.
- Cash & Cheque Logging
Match fees paid in the changing room or subs handed to the secretary still get recorded. Cash and cheque payments are logged alongside online payments in the same audit trail.
A club that runs smoothly keeps its players on the pitch — not in the committee room.
Volunteer burnout is the biggest threat to grassroots sport. The more admin your committee carries, the harder it is to keep good people willing to run the club. Axiom takes the repetitive work off their plate so they stay in the game.
One system for everything
Pitch diary, member accounts, subs invoicing, and external hire — all in one place. No more piecing the club's finances together from three different spreadsheets.
Less work for volunteers
Invoices, reminders, confirmations, and reports run automatically. Your treasurer and secretary carry less admin and the club keeps its best volunteers for longer.
Facility income you aren't leaving on the table
A public portal means your empty pitches generate income from other clubs and hirers — without any extra effort from the committee.
Ready to give your club a proper back office?
We'll set up your facility diary, import your membership list, and have you taking bookings online before the season starts.
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