One system for every surface you let and every session you run
Run your multi-use games area (MUGA), sports hall, and outdoor courts as a single managed facility - with school block bookings, community letting, and a clean financial record behind every hour you let, all in one system.
Community sports facilities are often publicly funded and expected to demonstrate broad community use. Axiom helps you fill the empty hours, keep every hire properly invoiced, and hold the booking and financial record your funding body will ask to see - without a dedicated administrator to hold it all together.
MUGA, sports hall, outdoor courts and changing rooms in a single view
Community sports facilities typically host multiple sports across multiple surfaces. Axiom gives every member of your management team a live scheduler view across all spaces: school sessions, club hire, community lets and holiday programmes all visible in the same place, with clashes blocked automatically.
- Multi-Surface Scheduler
Every court, pitch and hall represented in one colour-coded view. Managers see what's booked, what's free, what's coming up, across every surface at a glance.
- A Surface Cannot Be Promised Twice
No two bookings can overlap in the same space. Concurrent community sessions and school block bookings are managed without any manual cross-checking.
- Notes That Belong to the Surface
Access arrangements and supervision requirements are recorded against the space itself, so they hold for every booking taken on it rather than being retyped each time.
Set a term of school sessions or a season of club hire up once
Schools and local clubs are typically your most reliable income source. Set their block bookings up once and Axiom writes every date across the term or season into the scheduler, ready to invoice, rather than you rebooking the same hour week after week.
- Recurring Block Bookings
Set the weekly PE session to repeat and give it the date term ends. Every occurrence is written into the scheduler in one go, and moving the whole series takes one edit.
- Organisation Account Profiles
Each school and club has its own account holding contact details, booking history, invoices and the balance they owe. Your team sees the complete relationship at a glance.
- What You Charge Matches What They Had
Invoice a block hirer straight from their bookings, so what you charge always matches what they had. You check it and send it, with an audit trail of every amount due and paid.
Let the community book a court or pitch at any hour
Community sports facilities exist to be used. Your public booking portal lets local groups, individuals and families check live availability and book a session 24/7, maximising utilisation and generating income without any manual effort from your site team.
- 24/7 Public Booking Portal
A branded booking page showing live availability across your facility. The community can book online whenever they want, without calling the site office or waiting for an email reply.
- Paid For at the Point of Booking
Card payments for community lets taken at the point of booking. The money reaches your account as the let is booked, leaving no cash at the site office and no one-off hirer to chase.
- Public Requests Reviewed First
Public bookings can arrive as requests rather than confirmations. Nothing is taken from the customer unless your team approves, and they are emailed whichever way the decision goes.
The court is only half of it. Book what runs on it too.
A community facility does more than let space by the hour. It runs junior coaching, holiday camps, walking football and fitness classes, each with a coach to pay and a register to keep. Axiom books those as sessions in their own right, alongside the spaces they occupy.
- Sessions Tied to Their Space
Link a session to the space booking that contains it, so the scheduler shows which programme is running on which surface. No cross-checking two calendars to work out whether the hall is really free.
- Coaches With Their Own Rate
Coaches and instructors are held as session providers, each with their own hourly rate and tax treatment, so what you pay them lives on the record rather than in somebody's spreadsheet.
- Attendees and Capacity
Each session carries its own attendee list and its own cap. Numbers are checked as people are added, so a holiday camp can never be filled beyond the size you set.
When the funding body asks, the answer is already in the system
Community sports facilities are frequently subject to Sport England conditions, local authority performance reviews, or charitable trust reporting requirements. Axiom does not write the return for you. What it does is hold every booking, invoice and payment accurately in one place, so the evidence behind your figures is complete and nobody is reconstructing a year from scraps of paper and bank statements.
- Each Let, Logged
Every booking shows which surface was used, which organisation hired it and what it was charged. A hirer's account lists all of it in one place.
- A Running Balance on Every Account
Each payment, refund and credit note sits against the invoice it belongs to, showing what the balance moved from and to. School hire, club hire and casual bookings all reconcile in the same place.
- Logged Activity
Bookings and amendments are recorded against the person who made them. Useful when a committee has to show proper governance, and when someone needs to know who moved the Tuesday session.
A well-managed community facility stays open -
a poorly managed one loses its funding.
Funders want to see community use, financial sustainability and proper governance. Axiom helps you demonstrate all three, with complete booking records, clean accounts and an audit trail, so your facility can keep serving its community for the long term.
Maximum utilisation
Public self-service booking fills gaps in the schedule that would otherwise sit empty. Every available hour is visible and bookable, around the clock.
Income that doesn't slip
Every hire has an invoice behind it and every account shows what it still owes. Nothing goes out for free because a booking never made it onto anyone's list.
Answers for the funding body
Every hire and every payment is logged as it happens, so when a sports funder asks what was booked and paid for, the history is already there.
Ready to run your community facility properly?
We'll configure your spaces and set up your block hirers, then have your public booking portal live so your facility earns what it should.
Start free for 28 days. No card required.
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