Your cohort books the room, the mentor books the hour
Manage your cohort spaces, mentoring sessions, and workshop facilities in one system - so your programme team spends their time growing businesses, not managing a booking spreadsheet.
Incubators and accelerators blend physical space management with programme delivery - cohort desks, one-to-one mentoring rooms, pitch practice spaces, and public-facing events all running simultaneously. Axiom brings every element into one manageable system so nothing clashes and nothing goes unbilled.
Cohort desks, hot-desk overflow and meeting pods - all in one live view
Incubator programmes typically have allocated cohort desks alongside flexible overflow space for alumni and associates. Axiom lets you define and manage each type with separate rules and billing. Cohort members sit on their programme allocation, flexible users on day or monthly rates, and everything is visible in the same floor plan.
- Space Type Configuration
Define cohort desks, hot desks, meeting pods and event space separately, each with its own hourly rate and its own opening hours, so nothing can be booked when it shouldn't be.
- Cohort Account Profiles
Each business on your programme has its own account holding contact details, every space they have booked, every invoice raised and any notes your team has added. The complete picture in one place.
- Clash Prevention Across All Spaces
Cohort desk allocations, mentoring room bookings and event space are all managed in the same diary, so clashes are caught before they're ever confirmed.
A mentor is not a room, and Axiom books them separately
Programme delivery depends on the mentor being free as well as the room. Axiom holds each mentor as a session provider with their own hourly rate and their own availability, and ties the session to the space it runs in, so neither can be promised twice.
- Mentors on Their Own Hours
Each mentor carries their own availability and their own rate. A session books against them and into the room at once, so what you owe them comes off the record rather than an invoice they email you.
- Workshops With a List of Who's Coming
Group workshops and pitch practice carry their own attendee list and their own cap, run once or set to repeat for the length of the cohort. Nobody turns up to a room that's already full.
- Confirmations, Changes and Cancellations
When a session is booked, moved or called off, the founders on it are emailed and so is the mentor running it. Your programme team stops sending individual emails.
Funded places, paying alumni, and a record that holds either way
Incubators run funded cohort places alongside paying alumni and commercial hire, often in the same week. Axiom bills what was booked and records what wasn't charged just as carefully, so the picture you give your funders is complete rather than convenient.
- A Funded Place Still Gets an Invoice
A zero-value booking produces a real £0 invoice rather than nothing at all, so a funded desk is on the record next to a paid one and the occupancy behind your funding is evidenced.
- Drafted, Then You Send
Invoices arrive drafted off the bookings with their lines already on them. You check them and send them, so nothing reaches a founder or an alumnus that nobody has read.
- Arrears Across the Cohort
The dashboard shows what the whole programme is owed in one figure, and each business's account shows its own share, so your team chases the few who are behind instead of checking everyone.
A well-run incubator attracts better cohorts
and keeps its alumni in the building.
The experience businesses have in your incubator (seamless access to space, smooth programme delivery, professional billing) reflects your credibility as a place to build a company. Axiom makes the operational side invisible so the programme shines.
Space that runs itself
Cohort desks, mentoring rooms and event space all managed in one diary. No double-booking risk, no manual room allocation, no last-minute scrambles.
Programme delivered on time
Workshops, mentor sessions and pitch practice scheduled without conflict, with the mentor's availability checked alongside the room's. Your programme team coordinates the content - Axiom coordinates the rest.
The programme year, already recorded
Sessions, bookings and invoices, including funded places at no charge, are kept as they happen, so the funder's return is a lookup rather than a rebuild.
Ready to bring your incubator onto one system?
We'll configure your spaces, set up your cohort billing and have your programme running without the operational friction.
Start free for 28 days. No card required.
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