Every space and session across every building
Space and session booking for large headquarters: training suites, auditoriums and project rooms across every building, with catering and room services on the same booking, in one system that grows with your estate.
Someone needs a room for six at two o'clock, in whichever building has one free. Workplace space management software answers that in seconds, and keeps the layout, the catering and the equipment on the same booking.
Find the right space and book it in seconds
A headquarters runs everything from a two-person phone booth to a large auditorium, often spread across more than one building. Narrowing the list to one site and the size of the group leaves only the spaces that fit, so nobody needs to know the whole estate to book one.
- Smart Space Search
Pick the site and say how many are coming. Employees see only the spaces that suit, rather than scrolling an estate-wide list.
- Multi-Building Support
Manage spaces across multiple buildings on a campus or across multiple sites, all from one system. Each building holds its own spaces, and the scheduler filters down to one building when you need it.
- Department-Level Access Controls
Restrict certain spaces, such as exec boardrooms, high-spec AV suites and external client rooms, to specific departments or approval workflows, while keeping standard rooms open to all.
Audio & Video configuration, catering orders and setup requests, captured on the booking
Large rooms have complex service requirements: specific AV configurations, catering for different dietary requirements, furniture layout requests. Axiom records all of these when the booking is made, so the requirements sit on the booking itself rather than in a separate email chain.
- Audio & Video Requested at Booking
Employees specify their audio and video requirements when booking: video link, screen, microphone setup. The requirements stay on the booking, where whoever sets the room up can see them.
- Catering Integration
Catering is added to the booking as an extra alongside the number attending, and a regular client's dietary needs can be kept in a note on their account. The order lives on the booking rather than in somebody's inbox.
- Room Layout Configuration
Boardroom, classroom, theatre or cabaret: room setup requests captured at booking. Facilities teams see each room's configuration requirement before they need to set it up.
Inductions, training and wellbeing booked as sessions, not as room hire
A headquarters runs its own programme: new-starter inductions, compliance training, a lunchtime yoga class. Axiom books each one as a session with its own trainer and attendee list, in the same system as the spaces around it.
- The Course and Its Room, Linked
Book the training suite, then link the session running inside it. The room booking holds the space, and the diary shows which course is using it.
- Trainers on Their Own Rate
External trainers and coaches are set up as session providers, each with an hourly rate and tax treatment of their own, so what they cost is on their record rather than in a spreadsheet.
- A Cap on Every Course
Each session carries a maximum number of attendees, and names can only be added up to it. A course for twelve never ends up with fifteen.
Every building on the campus kept within its own limit
Give each building the most people it can hold at once, and switch the check on wherever you want it enforced. When the whole company gathers in the auditorium while the rooms around it are in use, Axiom adds up everything booked in that building at that time and refuses the booking that would take it over.
The count uses each booking's stated size, and a training session counts towards the building its trainer is based in.
The paperwork that arrives with a large booking
An all-hands in the auditorium brings a production crew, and an external conference brings an organiser and a caterer. Each of them turns up with documents your facilities team has to hold somewhere. A document library alongside the diary keeps them with the rest of the building's records instead of in a facilities manager's inbox.
- Contractor Method Statements
Rigging, staging and AV crews working in your space supply risk assessments and method statements before they arrive. Filed under a category of their own, they are findable when somebody asks who approved the work.
- External Organisers' Certificates
Public liability cover from an event organiser, food hygiene ratings from an outside caterer. The documents that let a booking go ahead, kept where the facilities team can produce them.
- Procedures, and the Version That Applied
Evacuation and emergency procedures are revised as a building changes. Each revision is kept with its date, so what was in force on a given day is a matter of record rather than recollection.
At enterprise scale, the cost of poor space management
is measured in millions.
An underutilised floor at enterprise rates is a significant cost. A meeting that fails because the AV wasn't set up, the room was double-booked, or catering didn't arrive costs productivity and credibility. Axiom puts every building on one system and keeps the service requirements on the booking, at any scale.
Scale without complexity
Hundreds of rooms, thousands of employees, multiple buildings: all manageable from one system. The operational overhead doesn't grow with your headcount or your square footage.
Nothing set up from memory
AV configuration, catering and layout requests all recorded on the booking, with the booker emailed when it is made or changed. Whoever sets the room up is working from the booking, not a forwarded message.
One record for the whole estate
Each booking names the building, the space inside it and the department or client it is for. What was booked, and by whom, is in the system rather than in somebody's calendar.
Ready to manage your HQ at scale?
We'll help configure your buildings, rooms and room layouts, with a managed onboarding process.
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