Every tenant, every meeting room, every recharge in one place
Manage your offices, meeting rooms, and billable services from one system - with tenants booking rooms for themselves and a clean financial record for every client in the building.
Serviced office operators carry significant billing complexity: monthly licence fees, meeting room hire charged separately, pay-per-use extras, and ad hoc services all needing to land on the right invoice at the right time. Axiom consolidates all of it into one billing system - accurate, checked before it goes, and audit-ready.
Every licensed office, boardroom and meeting suite tracked in one system
Serviced office centres often run dozens of licensed spaces at different sizes and price points. Axiom gives your management team a complete floor view: which offices are occupied, which are available and which tenants have outstanding balances, all without maintaining a separate property management spreadsheet.
- Every Space in the Building
Offices, boardrooms and meeting suites all sit under the building they belong to, each with its own hourly rate and its own hours, so your team sees the whole centre in one view.
- Tenant Account Profiles
Contact details, every room they have booked, every invoice raised, any notes your team has added and the balance still outstanding. The whole relationship without spreadsheet hunting.
- Boardroom Requests From Tenants
Tenants request the boardroom or a meeting suite themselves and the request waits for your approval before it is confirmed. Approvals are set per booking type, so routine hires go straight through.
Tenants book meeting rooms themselves, and the charge follows the booking
Meeting rooms and boardrooms are typically the highest-margin revenue source in a serviced office centre. Axiom lets tenants book rooms themselves through a self-service portal, and the charge sits on the booking against their account. No manual billing sheets, no missed charges at month end.
- Tenant Self-Service Booking
Tenants see real-time meeting room availability and book directly. No reception calls, no email chains. The booking is theirs and the charge is recorded against their account.
- Audio & Video and Catering Add-ons
Attach audio and video equipment, video conferencing or catering to a meeting room booking. Each carries its own price and tax treatment onto the invoice, worked out without anyone reaching for a calculator.
- External Client Bookings
Accept meeting room bookings from non-tenants through your public portal, with card payment taken at the point of booking so there is no balance to chase from someone who isn't in the building.
One invoice per tenant, built from what they actually used
Your tenants expect a single invoice covering their office, their meeting room usage and any additional services. Axiom drafts it off their bookings, with room hire, AV, catering and extras already itemised, so your finance team is checking a bill rather than assembling one.
- Drafted, Then You Send
The invoice arrives drafted with its lines already on it. You check it, adjust anything that needs adjusting, and send it, so nothing reaches a tenant that nobody has read.
- Extras on the Same Bill
Printing, phone answering and mail handling are each defined as an add-on with their own price and tax treatment, going onto the booking they belong to rather than a separate sheet.
- What Each Tenant Owes
A tenant's account shows the amount they still have to pay, and the dashboard totals it for the building, so your team starts from the figure that needs attention.
Professional billing builds professional relationships.
Missed charges erode trust.
Tenants expect accurate, professional invoices. When charges are missed, duplicated or late, it undermines confidence in your centre. Axiom builds the invoice from what was actually booked, so what you send matches what they had.
Every charge captured
Room hire and billable extras come off the bookings that created them onto one invoice per tenant. Nothing is missed because nobody had to remember it.
Rooms booked without admin
Tenants book meeting rooms themselves and the charge sits on the booking. Your reception team stops managing calendar requests and starts adding value elsewhere.
Income you can account for
Every payment, refund and credit note is recorded against the invoice it belongs to, and the running balance moves with it. Your accountant, your investors and the property owner read the same figures.
Ready to consolidate your serviced office billing?
We'll configure your offices and meeting rooms, set up your tenant accounts, and have rooms bookable within days.
Start free for 28 days. No card required.
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