Rooms and desks your employees book themselves
Employees book meeting rooms, hot desks and collaboration spaces themselves, as users of the main system or as clients through your booking portal when you switch it on. No more arguments over the boardroom calendar.
Corporate offices run on internal space allocation: meeting rooms that are always in demand, hot desks for hybrid workers, and facilities managers responsible for it all running smoothly. Axiom replaces the spreadsheet, the email chain, and the "who booked the big meeting room again?" conversation with one system your people book in themselves.
Any employee can book the right room in under a minute
Meeting rooms are booked, cancelled and re-booked constantly in a busy office. Axiom gives every employee a real-time view of room availability, filtered by capacity and building, so they find and confirm the right space themselves without contacting facilities or reception.
- Real-Time Room Availability
Employees see which rooms are free right now, for the next hour, or for a specific date, filtered by capacity and building. The right room is found in seconds.
- No Double Booking
Once a room is booked for a time, it is blocked for everyone else. A second team trying for an overlapping time is turned away rather than quietly double-booked.
- Recurring Meeting Support
Weekly team meetings, monthly all-hands and recurring one-to-ones booked as a series. The same room reserved for every instance, managed once rather than re-booked each time.
Hot desks and flexible spaces managed without a facilities headache
Hybrid working means employees need desks on the days they come in, but not necessarily the same desk each time. Axiom lets staff book a desk for the day and cancel it the moment their plans change, so what is spoken for stays visible to everyone else looking for a space.
- Desk Booking for Hybrid Employees
Staff book a desk before they travel in. They arrive knowing where they're sitting. No hunting for a free space, no awkward stand-off over an unclaimed desk.
- Desks Restricted to the Right Teams
Certain desks can be limited to specific departments or put behind an approval step, while the rest stay open to everyone. Teams keep their area without an enforced seating plan.
- Desks Released the Moment Plans Change
Cancelling takes seconds and the desk goes straight back into the pool for someone else. Fewer desks sit reserved by a person who never came in.
Everyone attending is a record, not a name on a list
Corporate offices handle a steady stream of external visitors: clients, contractors, interview candidates. Axiom records each one against the booking they are attending, with their own contact details, so who is expected and who they came in with is held in the same place as the room itself.
- Attendees Added Ahead of the Date
Hosts add expected attendees to the booking in advance, each one a full record with contact details rather than a name scribbled on a clipboard at the front desk.
- Individuals and Companies
Every record is marked as a person or a company, and people can be linked to the company they work for. You can see which organisation a visitor arrived with, not just their name.
- Numbers Capped by the Room
Attendee numbers are checked against the room's capacity, so a booking can never be filled beyond what the space actually holds.
Nobody in the building is sent a bill
Most offices never charge their own people for a room. In Axiom, invoicing is a setting, switched on separately for room bookings and session bookings, and it starts off. Leave it that way and every booking runs without an invoice behind it.
- No Invoice, No Payment Step
With invoicing off, no invoice is raised for a booking and your portal never asks for a card. Staff pick a room and it is theirs.
- Confirmations and Sign-Off Still Run
Booking emails still go out, and rooms that need approval still wait for it. Turning invoicing off removes the billing, not the process around it.
- Charging Later Is One Setting
Start letting rooms to outside firms or running paid training, and switch invoicing on for room bookings, session bookings or both. The way your people book stays the same.
Rooms open when the office is open, and shut when it is not
Each room can only be booked inside the slots you open on it, set up once as a repeating pattern of office hours. Early starts, late finishes and weekends are not on offer unless you add slots for them.
- Bank Holidays Taken Out
Remove a room's slots for a bank holiday and nobody can book it that day. A weekly meeting that falls on it shows that date in red before saving, and only that date is left out.
- A Floor Shut for a Refit
Take the slots off the rooms on that floor for the weeks the work runs. Anyone looking for a room simply finds them unavailable until the floor reopens.
- Meetings Already Booked Stay Put
A slot cannot be removed or shortened while a live booking sits inside it, so a closure never quietly wipes out a meeting already in the diary. Move or cancel it first.
Space is expensive. Wasted space is expensive and frustrating.
When meeting rooms sit empty because they were booked but not used, and desks go unoccupied while people work at coffee shops, your property costs aren't delivering their full value. Axiom makes every square foot visible and bookable, so your space works as hard as the people in it.
Space that gets used
When booking is instant and frictionless, rooms get booked and used. Fewer rooms sit empty booked-but-abandoned because cancellation is just as easy as booking.
Employees who know where they're going
Hybrid workers book their desk the night before and arrive knowing exactly where they're sitting. Less friction at the start of the day means more productive working time.
One record of who booked what
Every booking is held against a specific space, with the person or team it was booked for. Who has the boardroom on Thursday is answered from the system rather than from three different calendars.
Ready to bring order to your office space?
We'll configure your rooms and desks and have your employees self-serving from the start of their next working week.
Start free for 28 days. No card required.
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