One booking system for every community space
A hall run by volunteers, a church diary shared between services, a centre whose timetable changes every week. Three very different jobs, one system underneath them.
No two community venues run the same way. One is kept by volunteers who each hold a piece of the diary, one is booked around a service schedule, one has staff and a timetable that turns over weekly. Community venue management software has to suit all three: a single diary everyone works from, regular hirers set up once, and an accurate record of what was booked and what was paid.
The certificates and policies you are asked to produce
Insurance, risk assessments, the policies a funder or an inspector expects to see. Every community venue holds them, and in most they sit with whoever last dealt with them. A document vault keeps them with the booking system your team already uses.
- Filed Where Everyone Can Find It
Set up your own categories and file each document under the one that fits. Whoever is on duty can find it without ringing round to ask who has the folder.
- Renewals Without Erasing the Past
Give a document a review date and the person who looks after it is emailed before it comes round. Upload the renewal and it becomes current, with the version it replaced still on the record and dated.
- Who Did What, on Record
Uploads, replacements and downloads are all logged against the person responsible, and access follows the same permissions as the rest of the system.
How the setup actually works
Nobody takes on booking software for the pleasure of setting it up. This is who does which part, between signing up and the first booking going into the diary.
- We Do the Data Entry
Send us what you have, in whatever state it is in. We set up the spaces, the booking types and the regular hirers, so there is something in the diary before you first log in.
- Kit Attached to the Hire
Audio and video equipment, extra seating, whatever else a booking calls for. It goes on the booking itself, so whoever sets the room out is not relying on being told.
- No Ticket Queue
There is no support tier to work through. You are talking to the people who wrote the software, which is mostly why answers come back the same day.
Community venues run on trust.
Your systems should too.
Every venue asks the same thing a dozen times a day. What is on, where, and who booked it. Axiom holds one answer, and the whole team is looking at it.
One diary, however you are organised
Volunteers, one person between services, or paid staff on a rota. Whoever is running the place sees the same live view from wherever they happen to be.
Recurring bookings, handled
Set up your regulars once. Every date goes into the diary, each one can prepare its own invoice, and the hirer is emailed when anything about it changes.
The record keeps itself
Every payment and refund is logged against its invoice as it happens. When a funder or an auditor asks what came in and what went back out, the trail is already there.
Not sure which of these fits your venue?
Tell us how the place is run now and we'll show you what it looks like in Axiom, then move your existing diary across for you.
Start free for 28 days. No card required.
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